PMP Question Series: closing process group

(1) All technical work is done on the project. Which of the following remains to be done?
(a) verify scope (b) complete lessons learned (x)
--> NOTE: (a) is done in monitoring and control process

(2) The customer on a project tells the PM that he has run out of money to pay for the project. What should the PM do first?
(a) shift more of the work to later in the schedule to allow for the customer to get the funds
(b) stop work
(c) release part of the project team
(d) close project of phase (x)

Note: every project must be closed as closure provides benefit to the performing organization.

(3) The customer has accepted the completed project scope. However, the lesson learned required by the project management office have not been completed. What is the status of the project?

--> Incomplete until all project and and product deliverables are complete and accepted. Note, lessons learned are project management deliverables

(4) The project is not completed until:
(a) the project scope is completed, administrative closure is complete, and payment is received
(b) Formal acceptance is received, and other requirements for project closure as stated in the contract (x)

(5) The project is doing well. Just when the project entered its second phase, a team member on a noncritical path activity announced she was leaving the company. The float of the activity L changed from two to four day. The last quality review showed that the project has made use of the results of the last design of experiments. based on this information, what should the PM do next?
(a) complete the closure of the first phase (wrong answer since it should have been closed)
(b) review the management plan (x)

(6) which of the following regarding performance reporting is correct?
-->it is done during project monitoring and controlling , and project closure

(7) the normal response to a force majeure is to give an extension of time, not to terminate. however, the procurement process can be closed if the performing organization could not even have the time / resource to do it

(8) all the following are always part of the close project/phase process except:
(a) complete lesson learned (b) updating the archives (c) releasing the team (d) performing closure of the outside contract (x)
--> closure of procurement can happen before the project as a whole is closed.

(9) when is the earliest time administrative closure should be completed?
a) at the end of project
b) at the end of each project phase (x)
--> NOTE: if you have divided the project into phases you need to close each project phase

(10) from seller's point of view, the procurement is considered closed when:
a) work is complete and formal acceptance received
b) lesson learned are complete and final payment is received
c) final payment is made
d) archives, administrative closure, and closure requirements as stated in the contract are all completed (x)

(11) close project or phase process is different than the close procurement process in that:

--> close procurements includes an audit, while close project / phase does not

(12) The procurement SOW is completed on a project. However, the customer is not happy because she wants additional work to be completed. in light of this, what should be done?

-> begin the close procurement process, and sign a new contract for additional work

(13) All the following are reasons to terminate a contract except:
a) breach b) material breach c) default d) nonpayment (x)
NOTE: normally only the buyer will terminate the contract. it does not make sense for a buyer to terminate the contract since the buyer did not make the payment

(14) performance reporting is important during administrative closure in order to:
a) show progress made to the activities
b) gain approval to start the lesson learned
c) prove formal acceptance has been achieved
d) communicate the team's success (x)

NOTE: performance reporting in administrative closure is to report progress made on project

(15) which of the following is an output of the procurement management process?

a) contract b) proposal c) change orders d) formal acceptance (x)
--> this needs to be considered as the output of procurement process as a whole

(16) one of the project objectives for your company was to acquire additional expertise completing a large scale design project. The project is mostly completed when your client terminates the contract. A change in their business means the work is no longer needed. what is the most effective thing to do?

(a) stop work
(b) tell the client that work will stop after it is completed
(c) move to the close project or phase process
(d) complete the project, but do not charge the client for the time(x)
--> the second best answer is (c). however, the company needs to be able to gain expertise, and it can not be done until the project is completed.

(16) a project is completed on time, on budge, and meet all its objectives. The management of one of its functional areas is quite upset because half of his staff quit during the project citing long hours and lack of management support. what is the most correct statement about this project?
a) The functional manager is responsible for his staff and obtaining adequate resource to meet the schedule once it has been set. The project and PM achieved all of its objectives

b) The PM did not obtain adequate resources and did not set a realistic deadline based on the resource available. (x)

(17) The project has been going relatively well, although the project scope has changed more than was expected. The project is now completing one of its phases. of all decisions the sponsor must consider during an end-of-phase review meeting, the most difficult is:
a) authorize the scope change for the next phase
b) authorize the budget increases for the next phase based on scope changes
c) decreasing scope to maintain the budge
d) cancelling the project (x)
NOTE: d) has the biggest impact to the project

(18) It is important to collect project records at the end of the project to:
a) support cost decisions
b) support risks on the project
c) document decisions made on the project
d) recall what happened on the project (x)
Note: c) is not enough since lesson learned need recall what went right, wrong, progress etc

(19) you have just completed the design phase for a client's project and about to enter the implementation phase. All the following need to be done except:
a) lesson learned
b) updating records
c) formal acceptance
d) completion of the product of the project (x)

NOTE: d) needs to be done at the end of the project

(20) which of the following is a common problem in close project /phase process?
a) completing a project charter
b) obtain scope verification
c) completing the quality assurance plan
d) retaining resource to complete the project

NOTE: the common problem is that people start looking for their next project and leave before
administrative closure

(21) what is the best technique to ensure the project work is really complete?
a) procurement audits
b) final performance reporting
c) archive records
d) formal acceptance (x)
NOTE: only formal acceptance ensure that the project is complete

(22) what is the main purpose of the procurement audit?

--> to improve the procurement process. The experience will be transferred to other procurements.
--> procurement audit is basically a lesson-learned about procurement process

(23) The PM is making sure that the product of the project has been completed according to the project management plan. What part of the project management process is he in?

(a) monitoring and control
(b) closing (x)
NOTE: scope verification happens in monitoring and control process. however, the product verification happens at project closing process

(24) what does a lesson learned include?
--> variance and their causes

(25) all the following are required to bring a project to closure except:
a) perform project feedback from team
b) obtain sign-off from customer
c) review project documentation for completeness
d) update the project management plan (x)

NOTE: Project management plan does not need to be updated in project close process

(26) Two team members are currently documenting and verifying the product, while two other team members are updating records, performing an audit, and archiving lesson learned. what activity are the team members engaged in?

a) close project/phase
b) close procurements (x)
NOTE: only close procument process needs a peformance an audit

(27)